October 28, 2016 – Broome County COAD is seeking a program coordinator. See below for details.


Position Title:
COAD Program Coordinator [GRANT FUNDED]
Part time, 10-15 hours/week
Date Posted:
October 28, 2016
Application Deadline:
Open until filled
Application Instructions:
Submit cover letter and resume in PDF format to finance@uwbroome.org.


Broome County Community Organizations Active in Disaster (Broome County COAD) is a nonprofit membership organization committed to streamlining services in all phases of disaster. Broome County COAD and United Way of Broome County (United Way) have come together to collaborate for administrative services, whereas United Way acts as the fiscal agent and provides supervision and administrative support for the Broome County COAD Program Coordinator. The COAD Program Coordinator will report to United Way and the COAD Board of Directors and is responsible for oversight of COAD’s day-to-day and disaster-time operations.

Primary Duties

Board Governance: Works with board in order to fulfill the organization mission.

  • Responsible for leading Broome County COAD in a manner that supports and guides the organization’s mission as defined by the Board of Directors.
  • Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.

Financial Performance and Viability: Maintains and develops resources to ensure the sustainable financial health of the organization.

  • Responsible for grant management to include working with fiscal agent towards the submission of fiscal reports to funders, and communicating progress and variances to funders and Board.
  • Responsible for fiscal management that generally anticipates operating within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position.
  • Responsible for fundraising and developing other resources necessary to support Broome County COAD’s mission.

Organization Mission and Strategy: Works with board and staff to ensure that the mission is fulfilled through programs, strategic planning and community outreach.

  • Responsible for implementation of Broome County COAD’s programs that carry out the organization’s mission, including regular disaster-related drills and trainings.
  • Responsible for strategic planning to ensure that Broome County COAD can successfully fulfill its mission into the future.
  • Work with the Board to enhance Broome County COAD’s image by being active and visible in the community and by working closely with public, faith-based and private organizations throughout the disaster cycle.

Organization Operations. Oversees and implements appropriate resources to ensure that the operations of the organization are appropriate.

  • Responsible for effective administration of Broome County COAD operations.
  • Establish and maintain relationships with various organizations throughout the community and state and utilize those relationships to strategically enhance Broome County COAD’s mission.
  • Participate and prepare for organization Board, Membership and committee meetings.
  • Oversee fundraising, marketing, and other communications efforts.
  • Other duties as assigned by the Board of Directors.

In the event of a disaster, duties include

  • Provide leadership and administrative oversight for short and long term recovery efforts.
  • If deemed necessary by the Board of Directors, provide assistance in coordinating a Volunteer Reception Center, Unmet Needs Committee, and any other functions as outlined in related disaster response plans.
  • Provide regular updates and reports on disaster recovery progress to stakeholders.
  • Maintain positive relationships and communications among key partners in rebuilding process.
  • Mediate any disputes that may arise among member agencies.

Professional Qualifications

Education and Experience:

  • Required: Bachelor’s Degree in public administration, public health, social work, or a related field OR five years experience in community organizing, public policy, program development, community education, or public health.
  • Preferred: Master’s Degree in public administration, public health, social work, or a related field and two or more years experience in community organizing, public policy, program development, community education, or public health.
  • Prior experience in disaster planning and response strongly desired.


  • Verbal and written communication skills to include the ability to present ideas clearly and concisely, engage others, and take into consideration the perspectives of others.
  • Visioning and strategic thinking skills to include the ability to think long-term, challenge imaginations about how the community should work, and create a vision which captures the minder and energizes others to commit to the vision.
  • Strategic and operational planning skills to include the ability to create long term objectives and strategies for meeting goals, allocate resources based on priorities, maintain accountability, utilize personnel and other resources efficiently to accomplish projects, and anticipate and plan for potential obstacles.
  • Tactical planning and plan management skills to include the ability to translate strategic plans and goals into an organized, well-detailed effort to accomplish a specific project or initiative and to monitor, adjust, and manage the initiative to successful completion.
  • Problem solving and decision making skills to include the ability to identify, analyze, organize, and solve problems in a timely and effective manner; and to use data and inputs from other to make sound decisions
  • Interpersonal skills to include the ability to appeal to reason, values, or emotion to generate enthusiasm for the work, commitment to task objectives, or compliance with orders and requests; and the ability to build leverage, and maintain mutually positive relationships which provide support for and add value to United Way, its programs, and the community.
  • Coalition/Partnership building skills to include the ability to cooperate/ collaborate with a diverse group of stakeholders to clearly define their objectives and to identify solutions and plans to help them reach their desired goals.
  • Leadership and management skills to include the ability to develop individual abilities among team members by coaching, mentoring, advising, and challenging others to improve; address performance problems in a fair and timely manner; foster individual team members for advancement; effectively delegate tasks to team members; foster teamwork; and coordinate completion of team tasks.

Report To: United Way of Broome County Director of Community Initiatives & Planning in close coordination with the Broome County COAD Board of Directors